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With Argus ERP Finance, SoftMachine delivers a flexible, best in class software solution to the challenges faced by business in today’s economy.

Argus helps companies to support their enterprise financial information needs, from transactions to reporting and collaborative commerce.

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Purchase Order Processing
Purchase Order Processing

Easily create, automate and analyze orders

The procurement function is critical to ensure the necessary materials, supplies, and services are available when required. Maintaining strong vendor relationships, negotiating for favorable pricing and analyzing vendor performance can make the procurement function a profit center in your business. By implementing Argus Purchase Order & Receiving module (P/O), you get an efficient, time-saving tool for automating your procurement functions.

Argus Purchasing handles all types of purchasing activities, from procurement to supplier invoice balancing. Highly flexible, the module enables detailed history provision, origin tracking and statistics for each operating site. Also included is functionality for EDI, consignment stock, receipt and inspection, in addition to follow-up and analysis.

Argus Purchasing enables you to analyze the quality, accuracy and timely delivery of all purchased materials. P/O’s capabilities make it a must within both the manufacturing and distribution environments. It monitors vendor performance and allows you to keep inventory levels low while alerting you to material shortages. And when you combine P/O with Argus Accounts Payable (A/P), Inventory Management (I/M) modules, you have a comprehensive system that optimizes timely purchases with the dynamics of inventory control.

Argus Purchasing immediately updates the quantity on hand and quantity on order amounts in the Inventory Management module for each receipt entered. The receipt date and quantity are entered, along with any rejected quantity and a reason for rejection. Job numbers may also be entered, if applicable, along with serial/lot and bin numbers for the purchased item.

Entering purchase orders is a common routine in many businesses. With Argus Purchase Order Processing, you can enter two types of purchase orders, standard and drop-ship. A standard purchase order is a document listing items that will be shipped to your business to be received into your inventory. A drop-ship purchase order is a document listing items that will be shipped directly to the customer. The vendor will invoice your business and you, in turn, will invoice the customer.

One of the tasks you’ll need to complete to fully define your items is to enter purchasing information for item records. For example, you’ll need to specify the appropriate unit of measure for purchasing items. This task is part of Inventory Control. If you’ve already defined your company’s vendors, you can assign vendors to items. You can designate primary vendors for each item-site relationship you create, enabling you to specify a different primary vendor for restocking the same item at different sites. You also can specify a different default unit of measure for purchases of the same item from different vendors.

A shipment receipt is a document used to record shipments received for purchase orders. You can enter two types of shipment receipts in Purchase Order Processing: shipment/invoice and shipment. Enter a shipment/invoice receipt to record the receipt of goods and services accompanied by an invoice. Enter a shipment receipt to record the receipt of goods and services without an invoice. You can enter receipt transactions in a batch or enter and post them individually. Receipts can’t be saved unless they’re in a batch.

Landed costs system

This function supports companies dealing with international vendors and others who require comprehensive inventory costing along with all landed costs. The Landed Cost capability enables you to calculate all costs normally associated with purchasing and receiving and any additional costs of the product, such as freight, import duties, customs, and brokerage fees to be included in an item’s valuation (cost).

Use the Purchasing Serial Number or Lot Number Entry window to assign serial numbers and lot numbers for serial-tracked or lot-tracked line items. You can assign serial numbers automatically, manually, or a combination of the two. In order to automatically generate serial numbers, you must first set up the item and its serial number mask.

Operations Excellence
  • Supply chain management
  • Integrated supply network from supplier to customer
Product Leadership
  • Product lifecycle management
  • Sharing product information with your business partners within the enterprise network
Customer Intimacy
  • Customer relationship management
  • Ensuring high customer satisfaction by building strong customer relationship